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I use another calendar for strategy sessions and coaching calls. Calendly stands out for its clean, easy to use interface. If you like clean design, Calendly might be your choice. It too has robust automations and integrations for individuals and teams alike. You can try Calendly free for 14 days. Available on Web Google Chrome Extension. From inside an email, you click on the Assistant. Acuity is a robust meeting scheduler very similar to ScheduleOnce. It comes with a 14 day free trial.
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Available on Web iOS Android. Built for simplicity, Pick is direct and easy to use. You can create your own url extension like pick. For those who are early adopters of AI, this may be the solution for you.
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This type of scheduler feels more personal because of the dialogue. There are stories on their site of people thinking Amy and Andrew are real people. Want to try it out first? They do have a free trial. You can manage the calendars of your entire team, configure booking forms, and integrate with your calendar.
Either way, this company is worth a look. Doodle is unique in the space of meeting schedulers because it helps groups of people find a time to meet that works for everyone.
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It integrates with your calendar and allows you to send a poll to all invited. Once people vote on the poll you can see which time works best for everyone. WhenAvailable is another scheduler that works for groups of people. You can use it to schedule a pickup game of basketball, decide on your next book club or book your family reunion. Their free account allows up to 20 guests, unlimited events and one contact group.
Like Doodle and WhenAvailable, Rallly is helpful for scheduling meetings and events with multiple people involved. You create a poll and everyone votes.
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Finishing strong, NeedtoMeet is our last app that allows you to schedule meetings or events for multiple people. It has mobile apps, custom urls, easy polling, notifications and commenting. NeedtoMeet also allows Meetings for things like performance reviews for your whole team.
You send out the your calendar slots to your team and they can only pick 1 slot, minimizing the amount of emails and scheduling you have to coordinate. I know.
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To avoid all the back and forth, pick a time that works best for you. Some meeting scheduler widgets you can embed in your site can take a couple seconds to load. Many make the mistake of not clarifying where the meeting will actually take place which can create last minute chaos at the time of the meeting. Should you require special settings, like ethernet, external mics or lighting, let your guests know that on your thank you page and reminder emails so they are prepared for the meeting and you end up with the best meeting possible.
With clear communication in your automation, your meeting scheduler tools can almost perform like a virtual assistant for a fraction of the cost, or free, depending on the app you choose. Meeting scheduler apps are diverse in features and unique in design.
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Scheduling meetings the old fashioned way can be tedious. Conversely, finding a scheduling app that works seamlessly in the background is heavenly. Like cell phones, meeting scheduler apps are moving from a nice-to-have luxury to must-have necessity in the lives of productive people. As you explore your options, stay true to your brand and the tools that have worked well for you to this point and simply find a meeting scheduler app that plays well with what you have created.
Featured photo credit: rawpixel via unsplash.
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